Batch passportOTC medicine · SKU-2045PH-2408-A
- Expiry
- 184 days
- Stock
- 1,240 packs
- Reserved
- 320 packs
- Marking
- Codes received
- Document
- Document generated from shipment
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Smartup · Industries
Pharmaceutical distribution - from pharmacy order to batch, traceability and payment
Connect the pharmacy order, batch, expiry date and payment. Check stock and documents before shipment, with marking rules agreed for the selected country.
Accounting by series and batch number, with expiry-date controlA batch’s expiry date is visible before it leaves for the pharmacy
Where risk emerges
An error rarely stays inside one department.
When the order, batch, marking code and settlement live in separate records, the exception appears only during picking, receipt or receivables review.Batch and expiry
Stock exists, but the required batch may already be reserved, moved or outside the accepted expiry horizon.
Code and document
The codes actually shipped must remain linked to the item, batch and agreed electronic document.
Pharmacy and credit
Receivables, due dates and available credit must be checked before the next shipment is approved.
Demonstration scenario
Treat the batch as a decision object, not a report row.
Select a scenario: the batch passport and pre-shipment gate work from the same facts.Demonstration data. Fields and business rules are defined for each implementation.
Control before approval
Shipment passes one connected decision gate.
Every status points to a specific fact and accountable action - without claiming universal compliance across every country.- Checked
Pharmacy and assortment
Outlet, agreement, permitted items and customer terms.
- Checked
Stock and reservation
Available warehouse quantity after existing reservations.
- Checked
Batch and expiry
Batch number and expiry date remain attached to movement documents.
- Checked
Code and document
Marking codes link to the item, batch and agreed electronic document.
- Checked
Receivables and credit
Overdue debt, payment term and available credit are checked before shipment.
Process traceability
One item. One connected movement history.
The loop shows the business links between operations. Marking and fiscal-exchange rules are validated separately for the selected country.Decision by role
One transaction chain. Four decision points.
Switch roles to change the management question while the order, batch, document and financial fact stay connected.Where did the pharmacy order stop before shipment?
Sees
Visit, assortment, order, exception reason and territory owner.
Acts
Clarify customer terms or assign a targeted action to the team.
Head of sales
Where did the pharmacy order stop before shipment?Visit, assortment, order, exception reason and territory owner.
Clarify customer terms or assign a targeted action to the team.
Warehouse and quality
Which batch can fulfil the order?Stock, reservation, batch, expiry date and movement document.
Approve the batch, reassign the reservation or stop picking.
Marking and e-invoicing
Are the actual codes linked to the document?Code, SKU, batch, operation and agreed exchange status.
Resolve the mismatch before sending the electronic document.
Finance / Credit Control
Can the next shipment be approved?Receivables, due date, available credit and registered payment.
Approve, limit or stop shipment under the agreed rules.
Validate against your process
A testable scenario for the first rollout
Select a pharmacy order and trace its batch, marking data, documents and credit decision together. The pilot records the required data, owners and acceptance criteria.A batch’s expiry date is visible before it leaves for the pharmacy
An item’s path is reconstructed from the receiving and shipment documents
The electronic invoice is built from the same codes that were received into the warehouse
A customer’s debt and available limit are visible at the moment the order is entered
CasesSerene Pharma: orders, deliveries and outlet ratingsArticlesDigital marking of goods in Uzbekistan: what it changes in accounting
Discuss pharma distributionSolution boundary
This page covers pharmaceutical sales and distribution. GDP, cold-chain, special-storage, marking and fiscal requirements are validated separately for the country and agreed project scope.
Questions before implementation
Does Smartup support country-specific marking rules?
Yes, after the applicable codes, documents, rules and integrations are confirmed for that country. No universal scheme is promised without local validation.
Are cold-chain and GDP controls included?
Batch and expiry tracking are part of the described flow. Cold-chain, GDP and special storage are included only after separate requirements and scope validation.